Embedded Files
KW Comic Con is committed to protecting the privacy of our attendees, volunteers, guests, exhibitors, and partners.
What Information We Collect
We collect only what is necessary to operate the convention safely and efficiently. This may include:
Personal Information
Name
Email address
Phone number (if provided)
City/Province
Social media links (for Guests or Media)
Badge type or registration status
Event-Related Information
Volunteer availability or department preferences
Vendor/exhibitor business details
Media/press outlet verification
Photo/video consent (if applicable)
Automatic Website Data
Basic analytics such as page views, device type, and browser information
No cookies or tracking beyond Google Sites’ default analytics
We do not collect government ID numbers or payment card details. Payments made through ticketing platforms are handled by third-party processors.
Who Has Access to Your Information
Access is limited strictly to individuals who require the information to perform event-related duties:
KW Comic Con organizers & department leads
Registration & volunteer coordination teams
Guest relations and media/press coordinators
Security teams (only for safety-related data)
All staff and volunteers handling personal data are expected to follow confidentiality guidelines.
Data Storage & Retention
Information collected through Forms and our website are stored securely within our Workspace environment.
Retention periods:
General attendee inquiries: up to 12 months
Volunteer applications: up to 24 months
Media/press applications: up to 24 months
Vendor/exhibitor data: retained only for event operational needs
Incident reports: stored as long as required for safety or legal compliance
You may request deletion of your information at any time.
Photography & Video Policy
KW Comic Con is a public event and photos or video may be taken by:
Event photography staff
Media/press with approved badges
Other attendees in public areas
By attending, you acknowledge that you may appear in event photos or footage.
If you have privacy concerns, please speak with our staff and we will do our best to accommodate reasonable requests.
No photography is permitted in restricted areas or where signage indicates otherwise.
Third-Party Services
Our event may use:
Workspace platforms
Ticketing services
Social media platforms
Payment processors (for ticket purchases)
These services have their own privacy practices, which we do not control.
Your Rights
As an attendee or participant, you may:
Request access to the information we hold about you
Request corrections to inaccurate information
Request deletion of your personal data
Withdraw consent for non-essential data uses
Contact details for these requests are listed below.
Contact Information
For questions or privacy-related requests, please contact:
KW Comic Con Administration
📧 conoffice@kwcomiccon.ca
We aim to respond within 10 business days.
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