Exhibitor Policy

All exhibitors must conduct themselves professionally and respectfully throughout the convention. This includes:

• Following all instructions from KW Comic Con staff and Hall Coordinators.

• Keeping walkways, aisles, and neighboring booths unobstructed.

• Ensuring that displays are fully contained within your assigned space.

• Avoiding loud or disruptive audio, megaphones, or speakers unless pre-approved.

Failure to comply may result in warnings, removal of items, or termination of booth privileges.

Booth Inclusions

• Retail/Industry Booths: 10×10 space + 8' table + 2 exhibitor badges + 2 chairs

• Artist Tables: 6' table + 2 badges

• Half Tables: 6' shared table + 1 badge

Display & Safety Rules

• No displays may overhang or extend into aisles or neighbor spaces.

• No goods may be displayed on the floor or under tables (fire regulations).

• All fire exits and equipment must remain accessible at all times.

• Exhibits must be fully removed by Sunday at 10 PM.

Setup Ages

• No person under 18 years is allowed on the floor during setup or teardown.

• Exhibitor badges must be worn visibly at all times.

• Badges may NOT be transferred, resold, or shared.

• Misuse of badges may result in revocation without refund.

• Lost badges may be replaced at KWCC’s discretion (fees may apply).

KW Comic Con prohibits the sale or display of:

• Bootleg, unauthorized, or counterfeit merchandise

• Copyright-infringing products

• AI-generated artwork (prohibited for sale or display)

• Adult content accessible to minors

• Illegal items under Canadian law

Violations may result in immediate expulsion from the event.

Exhibitors wishing to sell props or weapons must comply with the Props & Weapons Policy, which includes:

Prohibited / Illegal Weapons

• Functional firearms, projectile weapons, explosives

• Cane swords, switchblades, throwing stars, disguised weapons

• Any item prohibited under Canadian law

These items are not permitted at any time.

Inadmissible Weapons

• Sharpened blades

• Realistic firearm replicas without safety indicators (orange tips)

• Martial arts items

• Concealed or Disguised Weapons (e.g. Cane Swords)

• Anything deemed unsafe by KWCC staff

These must be removed immediately if identified.

Admissible Weapons

• Must be secured, peace-bonded, or behind barriers

• May only be handled by attendees at point of sale under supervision

• Must be sold in sealed packaging with age verification (18+ with ID)

Violations may result in confiscation, removal from the event, and contract termination.

All exhibitors must ensure:

• Merchandise is fully licensed or original

• No intellectual property is sold without rights-holder permission

• No AI-generated pieces (partial or complete)

• No unlicensed plush, figures, prints, clothing, etc.

KWCC collaborates with rights holders and law enforcement regarding infringement.

• Exhibitors are responsible for their own merchandise and booth security.

• KW Comic Con and The Aud do not provide insurance coverage.

• KWCC is not liable for theft, loss, or damage to exhibitor goods.

• Exhibitors assume full responsibility for themselves and their staff.

All fees must be paid by May 15, 2026.

Cancellation (10 business days before event): 50% refund.

KWCC may decline or revoke any exhibitor application at its sole discretion.

Non-compliance with rules may result in immediate removal without refund.

KW Comic Con reserves the right to:

• Refuse any application without explanation

• Remove any exhibitor violating policy

• Terminate participation at any time to protect safety, legal compliance, or event integrity

Termination may occur during setup or during the event.