Media & Press Policy

To qualify for a Media/Press Badge, applicants must meet at least one of the following criteria:

• Be an active journalist, reporter, photographer, videographer, or media professional.

• Represent a recognized media outlet, including:

  • Newspapers, magazines, or online publications

  • Television or radio stations

  • Verified digital media channels (YouTube, Twitch, TikTok, podcasts)

  • Blogs with consistent, event-related coverage

• Have recent, relevant coverage of pop culture, conventions, or entertainment events.

The following are not eligible for press credentials:

• Fan pages without journalistic activity

• Personal social media accounts with no coverage history

• Cosplay pages or influencer accounts whose primary function is not reporting

• Individuals requesting access for commercial sales or business promotion

Approval is at the discretion of KW Comic Con staff.

• All media representatives must submit a Press Application Form prior to the published deadline.

• Applications must include:

  • Full legal name

  • Outlet name and website

  • Links to recent published work

  • Planned coverage for KW Comic Con

• Additional verification may be required, including:

  • Assignment letters

  • Outlet contact information

  • Proof of publication history

Incomplete applications will not be approved.
Approved applicants will receive confirmation via email along with event-day check-in instructions.

• Press badges must be collected in person at the registration desk with government-issued photo ID.

• Media/Press Badges provide:

  • Access to the show floor

  • Access to panels (space permitting)

  • Designated media areas when applicable

• Press badges do NOT grant:

  • Early access

  • VIP/priority seating

  • Backstage or green-room access

  • Guaranteed interviews with guests

Any additional access requires explicit approval from KW Comic Con staff.

• Photography and filming are permitted in most public areas unless otherwise posted.

• The following restrictions apply:

  • No filming of screened footage, exclusive content, or behind-the-scenes presentations.

  • No flash photography at panels unless permitted by staff.

  • Guest tables may have no-photo rules set by the guest or their management.

• Always ask permission before photographing or filming:

  • Guests

  • Artists and exhibitors

  • Cosplayers

  • Minors

Violation of filming restrictions may result in badge revocation.

• Interviews with guests, exhibitors, or staff must be scheduled in advance.

• Walk-up or unapproved interviews at guest tables are strictly prohibited.

• Approved interviews may only take place in designated media areas.

• Guests retain full control over:

  • Content they allow to be discussed

  • Time limits

  • Photo/video permissions

KW Comic Con cannot guarantee the availability of any guest for media requests.

Press badge holders are expected to:

• Provide fair and accurate coverage of KW Comic Con.

• Produce and publish content within a reasonable timeframe.

• Maintain professionalism when interacting with attendees, guests, staff, and exhibitors.

• Follow all event rules, venue policies, and the Code of Conduct & Anti-Harassment Policy.

Failure to produce coverage may affect approval for future events.

Media/Press Badges may be revoked for:

• Harassment or disrespect toward attendees, guests, or staff

• Unauthorized access to restricted areas

• Interfering with event operations, line management, or guest tables

• Selling or attempting to sell content created at the event

• Misrepresenting affiliation with a media outlet

• Using press credentials to skip lines or gain perks not provided

Badge revocation may result in removal from the event without refund.

• Use of the KW Comic Con name,  FandomForge Collective name, logos, or branding must comply with the event’s branding and licensing rules.

• Logos may not be edited, distorted, or used in commercial products.

• Media outlets may use approved logos only for coverage and reporting purposes.

• All other uses require written permission.

For press inquiries or interview requests, please contact:
📧 media@kwcomiccon.ca

For day-of-event issues or urgent matters, visit the Media & Press Desk near Registration.