Media/Press Policy

Eligibility for Press Credentials

To qualify for a Media/Press Badge, applicants must meet at least one of the following criteria:

Be an active journalist, reporter, photographer, videographer, or media professional.
Represent a recognized media outlet, including:
- Newspapers, magazines, or online publications
- Television or radio stations
- Verified digital media channels (YouTube, Twitch, TikTok, podcasts)
- Blogs with consistent, event-related coverage
Have recent, relevant coverage of pop culture, conventions, or entertainment events.

The following are not eligible for press credentials:

Approval is at the discretion of KW Comic Con staff.

All media representatives must submit a Press Application Form prior to the published deadline.
Applications must include:
- Full legal name
- Outlet name and website
- Links to recent published work
- Planned coverage for KW Comic Con
Additional verification may be required, including:
- Assignment letters
- Outlet contact information
- Proof of publication history

Incomplete applications will not be approved.
Approved applicants will receive confirmation via email along with event-day check-in instructions.

Press badges must be collected in person at the registration desk with government-issued photo ID.
Media/Press Badges provide:
- Access to the show floor
- Access to panels (space permitting)
- Designated media areas when applicable
Press badges do NOT grant:
- Early access
- VIP/priority seating
- Backstage or green-room access
- Guaranteed interviews with guests

Any additional access requires explicit approval from KW Comic Con staff.

Photography and filming are permitted in most public areas unless otherwise posted.
The following restrictions apply:
- No filming of screened footage, exclusive content, or behind-the-scenes presentations.
- No flash photography at panels unless permitted by staff.
- Guest tables may have no-photo rules set by the guest or their management.
Always ask permission before photographing or filming:
- Guests
- Artists and exhibitors
- Cosplayers
- Minors

Violation of filming restrictions may result in badge revocation.

Interviews with guests, exhibitors, or staff must be scheduled in advance.
Walk-up or unapproved interviews at guest tables are strictly prohibited.
Approved interviews may only take place in designated media areas.
Guests retain full control over:
- Content they allow to be discussed
- Time limits
- Photo/video permissions

KW Comic Con cannot guarantee the availability of any guest for media requests.

Press badge holders are expected to:

Provide fair and accurate coverage of KW Comic Con.
Produce and publish content within a reasonable timeframe.
Maintain professionalism when interacting with attendees, guests, staff, and exhibitors.
Follow all event rules, venue policies, and the Code of Conduct & Anti-Harassment Policy.

Failure to produce coverage may affect approval for future events.

Media/Press Badges may be revoked for:

Badge revocation may result in removal from the event without refund.

Use of the KW Comic Con name, FandomForge Collective name, logos, or branding must comply with the event’s branding and licensing rules.
Logos may not be edited, distorted, or used in commercial products.
Media outlets may use approved logos only for coverage and reporting purposes.
All other uses require written permission.

For press inquiries or interview requests, please contact:
📧 media@kwcomiccon.ca

For day-of-event issues or urgent matters, visit the Media & Press Desk near Registration.

Email our Media Coordinator at:

📧media@kwcomiccon.ca

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